Twproject security model: you are on a solid ground

Twproject security model has been designed and refined in years, and it’s now the most complete and safe model you could have.

Since we added a new permission in the latest release, dedicated to assignment expenses management, we decided to write a new post to explain in details how the Twproject security model works, and what you could expect when you start working with it:

What is a role?

In Twproject a role is a set of permissions, telling to the system what a user can do. We have 2 different kind of roles: a global one, giving you permissions on all entities in the system and one at project level, defining permissions on projects’ connected entities only.

The global role is assigned to a resource when you activate its login.

When, instead, you assign one of your colleagues (“resource”) on a task you have to specify a project role. In this way you will be sure that resources will see only what they are involved in.

For more details about how create and modify roles check our user guide here:

Pre-loaded roles

When you first start using Twproject, no matter if you are on your  local machine or on our demo, you will have a pre-loaded set of roles and permissions.

This roles have been created and refined in years and fits 90% of cases, so you will probably not need to change them at all.

When you create your first assignment you will find these roles:

Project manager:  Can manage the entire project, for example can change dates, create subtasks, add todos and assign new resources.

Worker: Can insert worklog, manage issues and documents on the project .

Stakeholder and Customer: Can monitor the project without changing anything and add todos.

Choosing one of them, you will define the allowed operations for that resource on that task.

The main permissions involved in managing projects and resources are the following:

Resource read:  Allows to read resources. Used with the “assignment create” and without the “resource manage” permission, it lets you assign from your team only.

Resource manage: It allows to manage the work of all resources, and assign all of them if used with the “assignment create” permission(global role).

Task read: Allows to read tasks.

Task create: Allows to create tasks.

Task write: Allows to write tasks, for example change dates and status.

Assignment create, read, write: It allows you to create, read, and write assignments, the list of assignable resource depends if you have the “resource manage permission” or if you manage a team.

Worklog manage: Allows to manage worklog, approve it, bill it of resources  involved in the project.

Expenses manage: It allows you to manage the expenses of  resources involved in the project


Roles have several other permissions for managing costs, documents and much more but they are not the focus of this post. Checking the roles’ page you will see that we have a permission for almost every entity in the system,  making of Twproject the most flexible project management software.

The resource chart – manage your team

Another way to give permissions to a resource in Twproject is creating teams with the responsible person. When a resource is defined as the manager of the team he will be able to check his team allocation, active projects, inserted worklog, resource workload and so on.

This will be possible even if the manager is not assigned on the same task of his team, simply by creating the company structure in the resource section.

Who & What (real life examples)

We have a senior project manager that can assign all resources on his projects and a junior one that should assign only resources from its team

In this case you need two different roles: the senior will have the default permissions(resouce-manage on global role), the junior instead, will not have the “resource manage” permission, in this way he will be able to assign only the resource on his team (he is manager of).

In my company there is single person, not assigned on any task that check worklogs and assignment expenses and mark them as approved for billing, how can I manage this?

In this case you have to give an higher level role (security tab in resource editor) to this resource including the “worklog manage” and the “expense manage” permissions.

We have a pmo managing the workload of all our resources, he is not assigned on any task

Here you will need an higher level role (security tab in resource editor) including the “resource manage permission”, in this case the resource will be able to monitor and change the workload of all resources and their plan.

We want to always assign resources from our own team

Just create your resource chart according to your team structure and then remove from the project manager role the “resource management” permission.



As I said analyzing examples above, you may need to customize your roles to let Twproject fits your work habits, this can be easily done from the admin section where there is a dedicated page to roles where you can add and remove permissions.

When you do that always remember the mining of the different permissions as explained above.


Twproject security model is really refined, it lets you manage permissions both, at company and task level easily, having everything under control. Having such a complex structure will ensure your that your resources will be allowed to see and manage only things they can actually work on.

For more details about Twproject security model check our user guide here:


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We need to talk: collaboration trends and mistakes to avoid

Companies becoming “liquid”, teams spread over thousands kilometers: workspace has changed, it is wider and faster. This is the reason why you need the right collaboration tools to… make the work work!

Collaboration tools: what is happening right now

It has already happened and it is happening.

Despite being a big, medium or small company, the concepts of colleague, team, meeting are now different.

And, despite being a big, medium or small company, one of the most important trend – and need – is about being everyone on the same page, at the same time.

And, believe it or not, this trend has something ancient within.

Ockham’s razor in today collaboration

William of Ockham was a Middle Ages (c. 1287–1347) Franciscan monk, a philosopher and theologian.

He is still famous for his Ockham’s razor, a principle which reads:

Among competing hypotheses, the one with the fewest assumptions should be selected.

The original use of the principle was in theology, but it is a heuristic technique as well, and it definitely is a principle which should be applied to your collaboration environment.

To have your whole team on the same page, at the same time you need a cloud and a real time communication tool. The cloud allows you to have the whole team working almost literally in the same (yet virtual) place.

A real time communication tool is what you need to break space and time barriers between the team members: it is the way to have everyone knowing everything is needed when it is needed.

So far so good, isn’t it? And everything seems so easy and smooth. But you still have to avoid the dark side of cloud and real time communication: the lack of management of the workflow and communication flow.

This is the reason why cloud and communication tools need a project management tool: a “meta level” of organization, another – wider – virtual place which ties the tools together. And what do you need from your project management tool? To track changes: you need to trace everything that has been done and still needs to be made. A great project management tool has to show you the path to follow helping you getting your projects done.

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6 Qualities Of Great Leaders – Infographic

In our experience with thousands of great companies, that we’ve met thanks to Twproject, we have analyzed so many teams at work, encountering always the same characteristics defining great leaders with successful and happy collaborators. Being a leader is not an easy job, you have to carefully balance humility, strength and integrity, being always steps ahead and empathetic with your team. This interesting infographic show 6 characteristics on how to be a great leader.

Have a Vision – Communication is a key point being a leader, a vision is not enough, you have to be able to describe it to your team in order to transform it into an executable plan. You need to anticipate problems embracing change. Read the following post if you want to know more about more about improving communication within teams.

Be Modest– being a great leader requires humility, you need to admit mistakes being open to criticism and ready for improvement.

Manage Emotions – Emotions lead a team like a leader, and for this reason you have to be able to manage them, in particularly yours, in order to always positively effect others.

Be Honest – Be always sincere to build lasting trust in your team.

Appreciate the journey – Show commitment to your team and stand by your ideas.The key to making things work, is hard work

Help Others – Helping your team growing will help your projects too, acting with generosity always affect positively your people.

We found this infographic really helpful, summarizing all main qualities you need to attain for being a great leader, read below for the full list of tips.

If you want to manage your projects efficiently and improve your team communication you can try Twproject, the best project management software that helps thousands of companies getting things done everyday!


Infographic courtesy of: Eliv8group

We have the tools, we have the culture.