Successfully completing a project is no piece of cake, even for the most experienced project managers.
- Successfully complete a project: Clearly define the project scope
- Successfully complete a project: Choose team members wisely
- Successfully complete a project: Outline goals and keep them SMART
- Successfully complete a project: Manage data
- Successfully complete a project: Track progress every day
- Successfully complete a project: Keep everyone informed
- Successfully complete a project: Motivate your team
Planning, execution and completion, as well as aggregating and separating activities by teams and employees into a cohesive entity are just a part of what this involves.
Successfully complete a project: Clearly define the project scope
We know that a problem – or, in this case, the project scope – well put forward is half solved.
Too often it still is the case that when joining an organization and asking a project manager why they are working on a particular project, the answer is “Because that guy told me to do this.”
The power to understand why a project is critical to the organization and how it fits into the overall strategic plan is a core component of its success.
Being able to relate the success of the project to all organizational goals and strategies is an easy way to increase the dedication, morale, and sense of importance of team members, but also of the project manager themselves.
Successfully complete a project: Choose team members wisely
After defining the scope of the project clearly, it becomes easier to determine the talent required to achieve the intended goal.
The project manager must carefully select the people who will make up the team, so that they can be confident in delegating tasks and activities to the people best suited for each. he experience of the Project Team is critical.
Appropriate task delegation can be a sign of confidence in your team members’ capabilities, which in turn boosts morale and becomes instrumental in achieving the best possible project outcomes; a sort of domino effect.
Successfully complete a project: Outline goals and keep them SMART
To successfully complete a project, you must first have a clear picture of what to expect for a final output. This allows you to create intermediate and short-term goals and corresponding milestones.
After delegating the right activities to team members, the project manager can ask each of them to list the secondary activities that will act as milestones toward their final goal, then let them set their own deadlines for each milestone.
Naturally, the project manager can – and should – support team members in planning their work and identifying goals and milestones.
These deadlines, of course, must coincide with the overall time objectives of the project.
How many levels of detail are needed in the work structure will depend on the size and project complexity.
Successfully complete a project: Manage data
Storing data is becoming increasingly convenient and accessible, especially when using a good project management software.
However, with increased accessibility, security issues may arise.
Although most data management solutions do have data security at heart, sometimes things can slip through the cracks.
Successfully complete a project: Track progress every day
Being informed of deadlines, project, and team is a absolute must for successfully carrying out a project.
Sending regular status updates via face-to-face or virtual meetings, or through a centralized communication tool, ensures everyone has an overview of the project’s progress and how each individual’s contribution fits into the whole.
It is also wise to set up alerts for items that are approaching their planned completion date, as well as those that are behind schedule.
This is where a gantt like the one from Twproject comes in very handy.
Successfully complete a project: Keep everyone informed
Keep all stakeholders updated on progress throughout the project lifecycle.
Also, it is important to make sure that all team members understand what others are doing.
Particularly when changes are made, it is important to inform the team as soon as possible.
Many effective project teams hold short daily meetings; it is not enough to send occasional emails or wait to communicate when an issue arises.
Communication with the Project Team is key to the success of the project itself and keeping the flow of a project moving in the right direction.
Communication is even more important with employees working from remote.
Successfully complete a project: Motivate your team
When it comes to team motivation, rewarding team members for good performance definitely goes a long way rather than “punishing” those who underperform.
When a team member reaches a milestone, it’s important for the project manager to reward their accomplishments or give them recognition in front of the entire team.
This way, knowing that contributions are appreciated by the company makes people more motivated, focused and willing to put themselves out there.
With multiple moving parts and several people involved in the success of the project, it’s critical that project managers keep one step ahead of the game.
The ability to keep the scope, people and schedules on track can make or break a project.
Managing successful projects requires not only learning the tips included in this article, but also implementing them on the job.