6 must-have features for a project management tool

Choosing the right project management tools is essential for companies planning, executing, and monitoring their operations efficiently. In an increasingly competitive market, where remote teams have become the new normal, a project management tool must be flexible, collaborative, and capable of integrating with existing business processes.

A software of this type must be comprehensive, flexible, and adjustable to the needs of different companies. Below are the six must-have features that management tools should offer.

Why it is important to choose the right project management tool

Nowadays, managing a project means coordinating people, deadlines, budgets, and often complex objectives. Without the right technological support, it’s easy to get lost in spreadsheets, endless emails, and meetings that lead nowhere.

That’s why choosing the right project management software isn’t just a matter of convenience but a real strategy for improving your work.

A well-designed tool helps project managers keep everything under control, from resource planning and priority setting to real-time progress monitoring.

Not only that, but thanks to real-time updates and integration with other tools, teams can stay on the same page and work as if they were in the same office.

Investing time in choosing the right platform means laying the groundwork for smoother projects, fewer mistakes, and, above all, the possibility of achieving your goals more quickly and in a more organized manner.

What should a project management tool be able to do?

1. Resource planning and work organization

One of the first features a project management tool must have is optimizing resource planning. Unbalanced workload distribution can cause delays, inefficiencies, and a drop in the quality of the final result. That’s why every effective project management tool software must be able to provide a clear and up-to-date overview of the availability of staff, tools, and schedule.

One of the most common challenges when working on multiple projects simultaneously is determining who will do what and, above all, whether there is still room to assign new tasks without overburdening anyone. With Twproject, this difficulty is minimized because resource planning is integrated directly into the daily workflow.

Twproject provides a real-time snapshot of workloads and team availability, so projects can be managed without overloading anyone and with improved productivity.

As soon as you log into the platform, you are presented with a clear overview: you can see how many hours each person has already devoted to each project, the upcoming deadlines, and any critical issues.

You don’t have to do fancy math or cross-reference Excel sheets, because the system updates everything in real time.

If, for example, a project is delayed or a client changes their priorities, drag the tasks onto the calendar or Gantt chart, and Twproject automatically recalculates the assignments. This allows project managers to react immediately, without wasting time in meetings or endless emails.

Another important aspect is how useful it is for remote teams: everyone sees the same plan, comments on tasks, shares documents, and always knows who is available and who is not. This allows projects to be managed smoothly, without the risk of overlaps or bottlenecks.

2. Gantt chart view

Anybody who has managed a project knows that, sooner or later, it becomes challenging to keep track of everything: deadlines, dependencies between tasks, and changing priorities. This is where the Gantt chart comes in, one of the most useful project management tools ever invented.

In a nutshell, the Gantt chart provides an overview of the entire project on a single screen: each task is represented by a time bar, so you can immediately see when it starts, when it ends, and how it connects to other tasks. It’s like having a project map at your fingertips.

With Twproject, this feature becomes even more powerful. Let’s say you need to postpone a deadline because the client has requested a review: there’s no need to recalculate everything by hand. Just drag the bar on the Gantt chart, and the system automatically updates the dependencies, notifying those who need to be informed. This approach allows project managers to save time and avoid mistakes that can be costly in complex projects.

Moreover, the Twproject Gantt chart is not just a static chart: it’s interactive and linked to the other software features. This means that every change is reflected in resource planning and progress monitoring so that you can plan, execute, and monitor everything in one place.

This overview is even more valuable for teams because everyone sees the same plan updated in real time. Projects can be managed without hassle, knowing that every change is tracked and documented.

3. Real-time collaboration

One of the biggest issues in projects is communication. How often is important information left in a private chat, or does someone use an outdated file? That’s why simple management software is no longer sufficient: you need a real-time platform that allows your team to collaborate.

With Twproject, each team member has a personal dashboard where they can see their assigned tasks and deadlines, leave comments, or attach files directly to tasks. There is no longer any doubt about which file is the latest version or who should do what: everything is tracked and visible.

This feature is key for remote teams: it doesn’t matter where project members are located, because they always have the same up-to-date view. This means projects can progress without interruption and with clear, centralized communication.

4. Agile project management and workflows

Nowadays, many teams opt for agile methodologies such as Scrum or Kanban to manage their projects. This means working in short cycles, quickly adapting to changes, and always seeing the work in progress. However, not all software supports this approach well.

Twproject, however, provides tools for agile project management that are integrated with traditional ones. You can switch from a Kanban view, perfect for managing sprints and backlogs, to a Gantt chart, which is great for more structured planning. This way, each team can adopt the method that best suits the project or combine different approaches.

Workflows in Twproject are completely customizable: you can set statuses, priorities, and progress rules that fit your internal processes. This flexibility means a single methodology does not constrain project managers and can tailor the tool to their real business needs.

5. Progress monitoring and advanced reporting

Planning is essential, but if you don’t monitor your project’s progress, you risk discovering problems when it’s too late. That’s why Twproject offers a comprehensive progress monitoring system that shows you what’s working and what requires attention in real time.

Twproject dashboards collect data on task progress, workloads, costs, and deadlines, transforming it into clear graphs and reports. This allows project managers to plan, execute, and monitor without spending hours on spreadsheets.

This level of control is critical to achieving project goals and staying within budget. When projects can be complex and involve multiple teams, having an up-to-date overview allows you to make informed and timely decisions.

6. Integrations with other tools and flexibility

Truly effective project management software (see The best project management software of 2025) must be able to communicate with the other platforms you use daily. Twproject offers this option thanks to a range of integration solutions.

More specifically, it can be synchronized with external calendars such as Google Calendar, Outlook, and iCal so that events and appointments are always up to date and accessible from any platform. This feature is very useful for those who manage complex projects and need to integrate deadlines and tasks into their usual workflow.

Furthermore, Twproject provides APIs and webhooks, which allow you to connect the platform to other business systems and automate custom processes. This allows you to create tailor-made links with other tools already used in your company, making work more fluid and centralized.

Thanks to these integrations, projects can be managed in a coordinated fashion without changing the team’s working habits.

Choosing a project management tool means finding a solution that can be tailored, scaled, and adapted to your team’s needs.

As we have seen, Twproject excels in its combination of planning tools, agile features, and integrations with other tools, offering project managers the ability to achieve their goals quickly and easily.