Tag: benefits of project management

Twproject: the power of an in-house solution

Complete control. This is the answer to the question that often comes back talking about Twproject: why, being used to online products, why our customers still prefer a software to be installed in-house?

As we said, the answer is simple: you need to have complete control over your data.

Even if there are many simple online project management services, it is a fact that we are dealing with data at the heart of your company’s production activity.

This data is generally more than simple to-do lists and time tacking reports: this data is connected with the whole productive process.

Let’s see a typical project life-cycle:

  • A project can be the result of a commercial activity or customer management (CRM).
  • Projects need to be managed and planned according to company’s productive processes (ERP).
  • Project costs result from resources, investments and external cost, and are overlapped with accounting software data.
  • Over that, many projects require after-sales support (help desk, issue tracking, etc.).

My data, my key to growth

We collects all data from the actual management of the project, and creates a database from which all the other company’s applications retrieve essential data for an organized and healthy company’s growth.

The power of Twproject is its extremely easy to use user interface that will help you adopting the software and collecting consistent project data.

Having this data available and easily accessible with commonly used tools for reporting, monitoring and synchronization will greatly increase benefits. What you accrue is not only what you see from the user interface. This way project data can be used and analyzed with any of your preferred tools.

Control, security, connectivity…

Having an in house project management solution will give you complete control over your data allowing easy integration with your infrastructure, and having Twproject in house will give you far more than that. Being in your network, under your privacy policies, your data will be always safe on your server instead of being hosted on some shared servers somewhere in the world.

It will be possible to integrate it with your LDAP or Active Directory, you can set every strict polices, it is up to your decision.

Control, security, connectivity, this is what you have with a Twproject in house installation.

Hey, but you have also a cloud service!

Although, of course, we also offer cloud-based solutions, our choice is always to have dedicated machines and databases; one for each customer.

This approach gives you the security that your data is not on a shared database  (so for instance you can ask for a backup of your entire database in any moment), and give you restricted and controlled access to your data. Of course we take care that your Twproject will be backed-up, updated and monitored continuously.

Twproject is smart, simple, full featured, easy to use, it has the flexibility of an online service and at the same time gives you complete control over your data. It sounds good right?

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Simplistic cost/benefit evaluations of organizational tools adoption

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I’ve recently received yet another request of a cost-benefit analysis given by the adoption of Teamwork, in general, of project and groupware management software. Not always in those exact terms, but we do periodically receive such requests. One may rephrase the question as “what is the exact economical gain given by adopting Teamwork”?

Very superficially, this looks like a clear question, which requires an exact answer. Let’s take a closer look.

What does it mean “adopting Teamwork”? If one takes even a cursory look at Teamwork user guide, one should quickly realize that for a tool that can integrate at so many different levels with IT infrastructure, this may mean all sorts of different things: one may be handling just high level projects, sharing them on the web, or one may have integrated it from intranet authentication and certification forms, following every little action in the company.

One may be using the exchange function with Subversion, Google calendars  and Twitter, so even the boundaries between what is done in the company by Teamwork and what is done by other applications is blurred. So “adopting Teamwork” has different meanings for each adoption process.

But there is an even bigger conceptual mistake that is lingering here, given by the first part of the question, “exact economical gain”: i.e. that taking steps in improving quality of work, by implementing software aided organizational procedures, is a purely economical gain that can be accounted for say is a year after the reorganization. Anybody that has experience in reorganization and working on quality of work and communication knows that consequences cannot be evaluated so simplistically, though they can be great, and span an entire work life.

This said, the benefit that one will have basically depends on the plan and determination of the leader that is introducing innovation, by her/his culture, open mindedness and experience in the field and in human relationship, and the respect that she gets from the team; and we believe that in some cases (not all), Teamwork can be of help for such individuals, more structured help than just a to-do list shared online. But don’t ask us to fool you with numbers thrown at random; you should probably be very suspicious of vendors that promise X% “gains in efficiency” by doing this or that. Our customer list is partly public, the best way is to ask them, and everybody will give a different answer. Just my two cents.

Pietro Polsinelli