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For decades, Microsoft Project management software has been the benchmark for project management in the business world. It is a long-standing software programme, known to anyone involved in project management, and used all over the world.
However, times are changing, as are the needs of businesses, with increasingly dynamic projects and teams often spread across multiple locations or working entirely remotely. This is where the traditional, rigid and uncollaborative approach of Microsoft Project begins to show its limitations.
Today, there are numerous advanced alternatives that are more functional and intuitive to use, and which are capable of unseating Microsoft Project from its position as the best management software.
Let’s take a look at the best alternatives to MS Project.
INDICE
1. Twproject: the best management software alternative
Twproject is project management software designed to truly adapt to the way teams work. It is an all-in-one solution that allows you to plan, monitor and complete projects (even complex ones) with ease, without the need for lengthy initial configurations or advanced training.
Twproject’s strengths:
- Integrated multi-project management: you can view all activities in progress on multiple projects simultaneously, with resource loads and deadlines updated in real time;
- Seamless collaboration: each project is a shared area, with files, comments, notifications, tasks and milestones visible to the entire team;
- Realistic workload management: Twproject automatically calculates the availability of each resource, avoiding overloads and improving productivity;
- Advanced dashboards and reports: information always available, even for business decision-makers, with alerts and performance indicators;
- Customisable and integrable: supports customised workflows, granular permissions and APIs for integration with other business tools;
- Cloud or on-premises: Twproject adapts to corporate IT policies, with installation in the cloud or on internal servers.
Twproject is designed for modern companies: it is as easy to use as an app, but as powerful as an enterprise tool.
Why is it better than Microsoft Project?
Twproject is better than Microsoft Project because it is a management software that is completely web-based, collaborative and accessible from any device, without dependencies on complex infrastructure.
Unlike MS Project, it allows simultaneous management of multiple projects with an integrated view of workloads and resources. It also allows tracking of actual work via worklogs, has an intuitive interface and integrates easily with business systems.
In short, Twproject offers greater flexibility, simplicity and operational control.
2. Asana: simple and visual, but limited
Asana is a project and task management platform widely used by creative teams, marketing professionals and start-ups.
Its main strength lies in its ease of use and visual task management, but it is rather lacking as management software for complex projects.
Specifically, the pros and cons of Asana are:
- Pros:
- Intuitive and clean interface;
- Great for managing simple daily tasks;
- Good integration with tools such as Slack, Google Workspace, Zoom;
- Cons:
- Not suitable for advanced resource or budget management;
- Lack of structured chronological views (Gantt and workload limited in basic versions);
- Difficult to manage long-term or multi-team projects.
Why is Asana a great alternative?
Asana is an excellent alternative to MS Project due to its simplicity, real-time collaboration and intuitive interface.
It is designed for dynamic teams that want to organise their work without the complexity of traditional software. It allows you to manage tasks, deadlines and communications in a single shared space, and is ideal for agile environments.
However, for those seeking more in-depth control over resources, time management, costs and workloads, Twproject is the most comprehensive solution of the three, combining the ease of use of Asana with the operational robustness of a professional management system such as Microsoft Project.
3. Trello: agile and functional, but not very structured
Trello is a management software known for its ‘Kanban board’ approach. Its drag-and-drop boards are loved by those looking for a quick and immediate tool, perfect for small teams and short-term projects.
The main advantages are:
- Extremely easy to use;
- Ideal for brainstorming and managing visual to-do lists;
- Agile and customisable tool thanks to “power-ups”.
However, Trello also has its limitations, including the complete absence of advanced time management or real support for structured project management.
Is Trello better than MS Project?
Trello is a useful tool for daily organisation, but it does not provide a true overview of the project or precise control over resources.
It surpasses Microsoft Project in terms of immediacy and visual simplicity, as it allows any team to start organising projects and activities in just a few minutes, without the need for technical training. However, it is clearly limited in terms of advanced features compared to software such as MS or Twproject.
4. Monday: customisable management software, but scattered
Monday is a Work Operating System, a flexible platform where each team can create its own customised workflow. It is widely used in marketing, HR and PMO.
Among the advantages and disadvantages, we highlight:
- Advantages:
- Colourful and attractive interface;
- Templates ready for different business scenarios;
- High flexibility in configuration;
- Disadvantages:
- It requires time and resources to be customised effectively;
- High prices for advanced features;
- Not very oriented towards classic project management (WBS structures, real Gantt charts, workload).
Monday is powerful management software that can be customised without coding and used on any device.
Is Monday better than Microsoft Project?
Monday can be considered better due to its versatility, ease of use and strong focus on collaboration. Compared to MS Project, Monday is more accessible to non-technical teams and also integrates automation, interactive dashboards and internal communication tools.
Microsoft Project remains more rigid, technical and focused on traditional planning, while Monday is ideal for dynamic, multidisciplinary environments seeking flexible, shared work management.
What is the best project management software?
Choosing the best management software depends on factors such as team size, project type, project manager experience, and tools already in use within the company.
Microsoft Project has undoubtedly marked an era, but it is no longer the only option available.
Today, project management requires more agile, collaborative and accessible tools. Among all the management systems analysed, Twproject represents the most modern and comprehensive solution, a platform designed to connect teams, coordinate resources and guide projects to success.
So whether you manage an IT company, a marketing department or an entire project portfolio, Twproject can help you do it with greater clarity, effectiveness and without wasting time.
