Are you looking for software to help you managing and tracking your team’s working time? Here is a list for you.
Time tracking is the main strategic resource in any project management.
However, time management is never an easy challenge, neither in everyday life nor in the business environment.
For project managers and team leaders, the ability to monitor not only their own time, but also that of the resources involved in the various tasks and deliverables, is essential. A structured approach to time management makes it possible to optimise processes, improve workflow and reduce operational bottlenecks.
The benefits of effective time monitoring are manifold:
- Increased productivity through reduced time waste and proper allocation of resources.
- Meeting milestones and deadlines, avoiding slippage and ensuring timely project delivery.
- Increased awareness of the value of activities, facilitating resource management and task prioritisation.
- More accurate planning, with estimates of execution times based on real data and not assumptions.
- Improved collaboration and accountability, ensuring transparency on team responsibilities and performance.
And if these advantages are not enough, consider that effective time management is the cornerstone of any project management methodology, from Waterfall to Agile to Kanban or Scrum.
In short, time tracking is not just an operational activity, but a real strategic asset to ensure the success and sustainability of any company, regardless of its size or sector.
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However, project time monitoring presents a critical challenge: consistency.
Often, the lack of a structured framework leads to the adoption of inadequate tools or fragmented solutions, compromising the effectiveness of workflow management.
For effective time tracking, it is crucial that the entire team is committed to accurate time recording, integrating it into daily processes without negatively impacting operations.
L’analisi regolare dei dati raccolti consente di individuare inefficienze e Regular analysis of the collected data allows inefficiencies to be identified and planning to be improved, while the ability to adapt and modify the strategy when necessary allows the work method to be optimised and productivity to be maximised.
Time management software is not just a recording tool, but a true ally of the project manager. In addition to time tracking, it provides strategic insights for resource allocation and thus the technical feasibility of projects.
However, not all software works in the same way: experimenting with different ones is essential to identify the one that best suits the specific needs of the team and the methodology adopted.
The different types of time tracking software
Platforms for time tracking and timesheet creation are mainly divided into two categories: on the one hand, there are basic tools that only allow the recording of time spent on activities; on the other hand, there are more advanced solutions that integrate the tracking of working hours with project management functionalities, such as task planning, resource allocation and performance analysis.
The ideal choice is to adopt time management software that integrates with project planning tools in order to obtain a complete view of project progress.
This approach makes it possible to involve all stakeholders and to turn time management into a key element in the optimisation of the overall workflow.
A practical example? The use of historical timesheets to accurately estimate the costs of future activities and define the project budget.
Time tracking software ranking 2025
So which tools meet the need to combine time monitoring with other aspects of project management? Which ones also have another advantageous feature, namely flexibility?
We tested several of the most renowned software packages on the market, focused on recording and tracking work time in projects, and created a ranking based on their performance.
1. Twproject
Twproject is a tool that stands out for its flexibility in timesheet management, offering different recording modes to adapt to the specific needs of each user.
The platform allows worklogs to be continuously monitored in real time, identifying any deviations from the planned schedule and enabling changes to be made quickly.
The recorded data are easily exportable, allowing you to select information by person, project, client, dates and more, for detailed management.
This data integrates seamlessly with each phase of the project lifecycle in Twproject, from planning through execution to the final invoicing phase of the performed work.
In addition, Twproject has a notification system that helps you remember to log your worklogs, ensuring that no information is overlooked.
key features:
- Logging mode: Enter hours with timesheets, stopwatch or assigned ToDo’s.
- Recording access: Record worklogs from any page, including dashboards, projects, phases and ToDo’s.
- Calendar: Customisable for weekly, bi-weekly or monthly intervals, integrated with timesheets.
- ToDo: Easy to use, allows manual or timed entry of hours for each task.
- Costs: Automatic budgeting with hours worked on WBS phases, comparison between estimated and performed work.
- Revenue: Differentiates between estimated and invoiced revenue, allows saving of invoicing documents.
- Worklog management: Display and approval of worklogs by the project manager.
- Workload: Advance planning based on worklogs, availability and absences, with rescheduling of assignments.
- Project planning: Worked hours contribute to the planning of similar projects. Detail the project phases and assigned tasks.
- Interactive Gantt: Plan phases, deadlines and milestones via Gantt chart.
- Statistics: Graphs on worklogs entered, correlated with costs and visible at any time during the project.
Price: from €4.89 user/month.
Pros: Twproject is the ideal collaborative platform, integrating time tracking into a broader context. It gives managers control over budgets, workload, statistics, and allows workers to constantly monitor the use of their time. It fits perfectly into any team.
Cons: No cons, only advantages!
The most comprehensive and flexible collaborative time tracking software: it adapts to every need and combines time and project management.
2. Toggl
Toggl is a time tracking software suitable for those seeking agile yet effective time management.
Its main objective is to provide an overview of the hours worked on various projects, helping companies to better understand the distribution of resources and optimise the management of workloads.
This tool is highly appreciated for its clean interface, but can be a bit complex for beginners, especially if you are not already familiar with time tracking software.
In particular, Toggl offers a detailed overview of activities performed and an advanced reporting system that facilitates productivity analysis and identification of areas for improvement.
key features:
- Simple timer for tracking hours
- Customised reports to analyse the use of resources
- Integrations with other project management platforms (such as Trello and Asana)
- Visual planning with a clear dashboard
- Data export for external analysis
Price: from $9 user/month.
Pros: Toggl is ideal for teams and freelancers looking for a quick and easy time-tracking solution. Its well-designed dashboard offers a clear view of the time spent on each task, facilitating resource optimisation.
Cons: Although the interface is good, the navigation experience may be a little slow in some functions. It also lacks advanced tools for future project planning.
A useful tool for those seeking streamlined time management, but which may require some experience to exploit its full potential.
3. Timey App
Timey App is a platform available as a web and mobile app, designed for collaborative time tracking and project management.
Designed to support both individual users and teams, it allows users to keep track of time spent on various tasks and projects, as well as facilitating the organisation and efficient management of activities. However, it may be somewhat limited in terms of advanced functionalities for larger teams or those with particularly complex requirements.
key features:
- Time tracking: easily record inputs, outputs and breaks for precise work management.
- Kanban project management: visualises and moves projects between ‘pending’, ‘in progress’ and ‘completed’.
- Project overview: centralise all project information, monitoring tasks, schedules and milestones.
- Holiday planning: manage your team’s holiday, leave and sickness requests.
- Invoicing: create and send invoices, monitor payments and add discounts or fees.
Price: single licence at $6 user/month.
Pros: Timey makes time tracking easy, improving efficiency for individual users and teams. Its simple interface and mobile compatibility ensure a smooth and accurate process.
Cons: Although it is a good tool, it may take some time for those new to this type of software. To get the most out of it, tutorials or training sessions could be useful.
A software solution for companies or experienced professionals who need to track time and manage tasks or projects.
4. Clockify
Clockify is a time tracking and timesheet creation application that allows you to manage and charge for hours worked on different projects. It is a useful tool for individual users and teams who wish to optimise time management and obtain detailed performance reports.
It offers additional functionalities such as integration with calendars, holiday management, and the ability to monitor users’ movements around the territory. With its customisable reporting system, it allows the collection and analysis of analyse work-related data.
key features:
- Time tracker: with stopwatch or manual to record hours worked and mark them as billable.
- Calendar: integration with Google and Microsoft Calendar, holiday management with approval.
- Kiosk function: log-in to monitor working time on specific projects.
- Dashboard: display of team time utilisation statistics.
- Reports: export of data according to different criteria.
- Project management: task assignment and simplified workload view.
- Budget: entry of additional expenses and creation of receipts for customers.
- Maps: tracking users’ movements across the territory for mobile teams.
Price: basic plan from $3.99 user/month.
Pros: Easy to use, accessible on multiple devices, good mobile app.
Cons: Few customisation options, not suitable for large or multi-departmental teams; no Gantt.
A tool that started with the sole function of time tracking and later expanded to some basic project management functions.
5. Harvest
Harvest is a timesheet management software, primarily designed to integrate with budget management and invoicing. Its main functionalities focus on time tracking and report creation, but many other features can be achieved through integrations with other systems.
It is an ideal solution for freelancers or small teams who need a simple and effective tool to manage their projects and finances.
Although it does not offer extensive support for workload management, it provides analysis tools to monitor the progress of projects and keep track of budgets and expenses.
key features:
- Projects: create projects per customer, divided into three types: consumable, fixed cost and non-billable.
- Time recording: timer or manual recording via weekly planner.
- Budget: sets the budget per project in hours or money, with extra charges added.
- Invoicing: create invoices from the hours worked on projects.
- Graphs: displays the trend of income, expenses and hours worked (billable and non-billable).
- Team management: summary of hours worked and monitoring of overruns, but without task reallocation functions.
Price: single pro licence at $10.80 user/month.
Pros: Offers detailed analysis and ‘what-if’ scenarios for advanced reporting.
Cons: Project management is strictly client-based, limiting flexibility for teams working differently. Also, it does not allow hours to be tracked at multiple levels (e.g. by phases or for the whole project).
A software suitable for those who rely on detailed chronological and financial reporting, yet suffer from rigidity.
6. ActiveCollab
ActiveCollab is a project management tool with time tracking that allows you to monitor working time by project, client, scope and assignee, providing a complete overview of activities. It is ideal for those who wish to track every stage of work, from the individual task to the overall budget.
The system allows projects to be created with description, category and client, as well as managing assigned tasks and monitoring time with a stopwatch that can be activated by the project manager. It is possible to add hours to the timesheet at a later date, while the system provides detailed, though not very customisable, progress reports and a budget that distinguishes between worked and estimated hours.
key features:
- Project management: create projects with customer, description and category. Possibility of hiding tasks from customers.
- Task management: assignment of tasks with deadlines.
- Stopwatch: can be activated by the project manager to monitor hours.
- Timesheet: manual addition of hours and display of over or under hours.
- Resource management: creation of profiles with customised hourly costs.
- Reports: filterable by period, customer or project type.
- Budget: comparison of worked and estimated hours and calculation of the billable total.
Price: single pro licence at $8 user/month.
Pros: Platform with comprehensive and easy-to-use tools.
Cons: Not very customisable reports and interfaces. Lack of main dashboard.
A suitable tool for different types of professionals and companies. Its lack of flexibility is compensated for by the variety of functionalities.
7. Sunsama
Sunsama is software designed for task management, based on agile methodology. It focuses on planning and tracking tasks using mainly the kanban board, integrating timelines within a highly customisable workflow.
Its core functionalities offer versatile task management, including the ability to assign and plan long-term tasks, while operator load is monitored to avoid overloads. Sunsama is characterised by a focus on user well-being and balanced time management.
key features:
- Customisation: highly adaptable planning and time management options.
- Task management: addition and assignment of tasks with kanban view options, including routine tasks.
- Start and end dates: can be set as desired for each task.
- Channels: working areas to organise tasks, with the possibility of sub-channels.
- Archive: customisable or automatic for saving past tasks.
- Operator load: overload warning if hours are exceeded.
- Weekly review: analysis of achieved goals.
Price: single licence from $20 user/month.
Pros: Good tool for personal time management and user welfare.
Cons: Less suitable for complex group projects and large-scale collaboration.
An application that is inspired by the agile philosophy in terms of both graphics and content customisation.
The bottom line
We explored several useful tools for managers and employees to monitor time spent on tasks, projects and other activities. The right choice is crucial for improving business decisions, thereby increasing productivity and profitability.
The aim is to find a tool that adapts to individual needs, taking into account specific requirements and, at the same time, integrating seamlessly into business processes, so that time monitoring does not remain an isolated activity.
We hope to have demonstrated that time management is not a race against time, but a continuous learning process, leading to increasingly effective resource management.
With Twproject, each resource can follow its own recording method, while the project manager can easily collect and analyse data, as they are already fully integrated into project management.
If you think this is also your main need, try Twproject for free for 15 days and find out how to optimise your time management.
