Find out how Alpego uses Twproject to have positive control over the team and better balance the workload

The challenge

Alpego is a manufacturing company specialising in the construction of agricultural machinery, in particular agricultural implements, i.e. equipment that attaches to tractors to improve their performance in the field.

Before introducing Twproject, the company was experiencing several difficulties in monitoring the time and work phases of projects. The absence of an integrated system made both planning and final analysis complicated, and the previously tested software did not provide really useful data.

Matteo, responsible for project management in the technical department, emphasises the importance of an effective balancing of resources, especially considering the high seasonality of the activities:

 “Losing a season meant delays and compromising long-term goals, so we were looking for a solution that offered a clear and integrated vision”

A further complexity arises from the need to manage both structured projects and routine and extraordinary maintenance activities in parallel.

“The main difficulty was to get a clear picture of the time spent and to use this data to make budget estimates, not just actual balances.”

The management of urgent or diverse projects is also a critical issue:

“On this aspect, there is still room for improvement and solutions to be studied. Fortunately, with the Twproject support team it is possible to plan in-depth studies or training to clarify any doubts.”

Twproject immediately won the team over with its simple interface and intuitive Gantt, which facilitates planning and time tracking.

The approach

Alpego chose to go beyond the manual method in project management, and the decision to adopt Twproject brought concrete results. After a trial period, Matteo really liked the Twproject philosophy and extended the proposal to the team, which appreciated the ease of use and the integration between planning and data analysis.

Easy monitoring with the interactive Gantt: The interactive Gantt enabled detailed planning of each project phase, with precise tasks and deadlines assigned. This tool also made it possible to monitor progress in real time and to adapt the plan to emerging needs.

Optimising workload management: Before Twproject, Alpego had difficulties managing workload, which had an impact on resource coordination. Thanks to Twproject, monitoring has become easier, with advanced calculations that optimise resource allocation and provide a clear, up-to-date view. The software helps visualise the difference between planning and actual situation in real time, improving the management of overloads and overlaps.

Simple recording of hours worked: for Alpego, accurately recording the hours worked on each project was a critical issue. With Twproject, it has simplified this process, offering immediate understanding, transparency and accuracy of information, also thanks to reports. The worklog functionality allows efficient recording of the time spent on each assignment.

Results

• Plan precisely to avoid unforeseen events
• Optimise projects and workload effectively
• Avoiding information scattering between departments
• Exploit the flexibility of Twproject

Making a hit without going wrong with planning
Alpego successfully managed a complex project with Twproject, coordinating suppliers and activities without compromising the seasonality of the project.

“We planned the phases with clearly defined beginnings and ends, leaving nothing to chance. This allowed us to keep to the schedule and obtain the necessary support.”

Projects under control and well distributed resources

Alpego’s technical department has transformed the way it manages its workload using Twproject: today deadlines are more reliable and the team can count on precise planning.

 “With Twproject, we have been able to set more precise deadlines and manage resources better. Project management has become more organised, and the workload has been optimised considerably. We find the use of the Portfolio very effective, where we can quickly adjust everything.”

Don’t lose information across departments

Twproject allows for the easy management of a department’s deadlines and priorities, while maintaining a complete overview of other departments’ activities.

“Through information sharing, each department is always aligned, improving collaboration and avoiding misalignments.”

Exploiting Twproject’s flexibility for customised solutions

The flexibility of Twproject allowed Alpego to solve needs that were not initially foreseen by the tool.

“Thanks to Twproject’s flexibility, I was able to find effective solutions by exploiting various tricks. The system allows you to work out tricks to get answers even to questions that are not provided by default.”

The bottom line

The adoption of Twproject has optimised Alpego’s planning, project management, reporting and workload vision, improving job efficiency.

“The precision we achieve with the tool also has a positive impact on our reputation with other customers, due to the external visibility it provides.”

Looking ahead, Matteo points out that, after the design phase, the company plans to extend the use of the tool to the industrialisation phase, with the aim of expanding the Gantt to include the different work lines and obtain further benefits from the use of Twproject.

The tool allows me to define and consolidate the execution strategy of my projects over time, fixing the initial idea and ensuring a steady continuity.