{"id":41306,"date":"2026-10-15T08:21:33","date_gmt":"2026-10-15T08:21:33","guid":{"rendered":"https:\/\/twproject.com\/blog\/?p=41306"},"modified":"2026-10-15T08:37:11","modified_gmt":"2026-10-15T08:37:11","slug":"the-most-available-resource-is-not-always-the-right-one-allocating-skills-to-engineering-projects","status":"publish","type":"post","link":"https:\/\/twproject.com\/blog\/the-most-available-resource-is-not-always-the-right-one-allocating-skills-to-engineering-projects\/","title":{"rendered":"The most available resource is not always the right one: allocating skills to engineering projects"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">If you work in an <strong><a href=\"https:\/\/twproject.com\/teams\/engineering-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">engineering team <\/a><\/strong>, this situation may sound familiar to you: a <strong>resource <\/strong>has some spare time this week \u2192 The project manager assigns them to the <strong>delayed phase <\/strong>\u2192 Two days later, they discover that that phase required a <strong>skill <\/strong>which that person does not have \u2192 the <strong>work has to be reassigned<\/strong> to someone else, with the delay now doubled.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In this case, the mistake was not asking \u2018<strong>who is available and has the required expertise?<\/strong>\u2019 but simply selecting a resource who was available at that moment. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In this short post, we\u2019ll look at how to use the right <strong><a href=\"https:\/\/twproject.com\/blog\/the-best-project-management-software-for-engineering-teams\/\" target=\"_blank\" rel=\"noreferrer noopener\">work planning tools<\/a><\/strong> to answer this question correctly.<\/p>\n\n\n\n<div class=\"table-of-content\">\n<h5>CONTENTS<\/h5>\n<ul>\n<li><a href=\"#why\">Why this is more important in engineering than elsewhere<\/a><\/li>\n<li><a href=\"#case\">The case of Repower AG<\/a><\/li>\n<li><a href=\"#assign\">1. Assign tasks based on expertise, not just on the employee<\/a><\/li>\n<li><a href=\"#team\">2. Assign tasks to the team, not (just) to the individual<\/a><\/li>\n<li><a href=\"#pm\">3. A different PM for each technical phase<\/a><\/li>\n<li><a href=\"#when\">4. When the same skill is required in more than one place<\/a><\/li>\n<li><a href=\"#function\">A function linked to other project areas<\/a><\/li>\n<li><a href=\"#see\">Would you like to see how it fits into your technical organisation chart?<\/a><\/li>\n<\/ul>\n<\/div>\n\n\n\n<a name=\"why\"><\/a>\n\n\n\n<h2 class=\"wp-block-heading\">Why this matters more in engineering than elsewhere<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">In many organisational contexts, two people in the same role are, within certain limits, interchangeable; this is not the case in <strong>engineering<\/strong>. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">A structural engineer cannot replace an electrical engineer, a test engineer cannot stand in for a mechanical designer, and specialisation cannot be a detail to be sorted out as we go along, but is a structural constraint of the project. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">When the <strong>planning of the<\/strong> <strong>project team<\/strong> overlooks this aspect and focuses solely on <strong>hourly availability<\/strong>, there is a risk of <strong><a href=\"https:\/\/twproject.com\/blog\/schedule-resources-projects\/\" target=\"_blank\" rel=\"noreferrer noopener\">rescheduling resources<\/a><\/strong>, which in technical projects costs far more than the time lost.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Cross-checking <strong>availability against skills <\/strong>is not easy (we\u2019ll see in detail why), but there are <strong>tools <\/strong>that simplify these processes thanks to tried-and-tested algorithms.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Below is a case study of an <strong><a href=\"https:\/\/twproject.com\/blog\/methods-and-tools-to-improve-overview-in-engineering-teams\/\" rel=\"nofollow\">engineering firm<\/a><\/strong> that found a solution to this problem thanks to the features of a <strong>software programme<\/strong>.<\/p>\n\n\n\n<a name=\"case\"><\/a>\n\n\n\n<h2 class=\"wp-block-heading\">The case of Repower AG<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">At <strong>Repower AG<\/strong>, a company operating in the energy sector and based in Switzerland, the same type of <strong>technical resources<\/strong> are shared across different departments: a resource may be involved in a development project and, at the same time, in a task requested by another department.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Before discovering <strong><a href=\"https:\/\/twproject.com\" target=\"_blank\" rel=\"noreferrer noopener\">Twproject<\/a><\/strong>, one of the best <strong><a href=\"https:\/\/twproject.com\/teams\/engineering-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">project management software for engineering<\/a><\/strong>, identifying these overlaps required a manual and time-consuming verification process, which was not very scalable as the number of people involved grew.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">With <strong>Twproject<\/strong>, a resource\u2019s utilisation level is calculated directly the moment it is assigned to a new task, allowing overloading to be identified before it becomes a problem.<\/p>\n\n\n\n<p><!-- START QUOTE BOX --> <\/p> <div class=\"quote-box\"> <div class=\"quote-content\"><p>Twproject effectively manages resource optimisation, enabling a precise distribution of the workload. <\/p><\/div> <div class=\"quote-link\">Read <a href=\"https:\/\/twproject.com\/customers\/repower-ag\/\" target=\"_blank\" rel=\"noopener\">the full interview<\/a><a class=\"quote-arrow\" href=\"\u2018https:\/\/twproject.com\/customers\/repower-ag\/\u2019\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/2023\/06\/quote-arrow.png\"><\/a><\/div> <\/div>\n\n\n\n<p class=\"wp-block-paragraph\">At the same time, <strong>Twproject <\/strong>enables you to assign <strong>skills to teams and individual staff members <\/strong>in a precise and timely manner, to track the development of the team\u2019s skills and to cross-reference this data with <strong><a href=\"https:\/\/twproject.com\/blog\/how-to-manage-resource-distribution\/\" target=\"_blank\" rel=\"noreferrer noopener\">availability and workloads<\/a><\/strong>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Below, we will examine the <strong>main challenges<\/strong> faced by engineering firms in the <strong><a href=\"https:\/\/twproject.com\/blog\/resource-allocation\/\">allocation of resources<\/a><\/strong> and look at how to tackle them.<\/p>\n\n\n\n<a name=\"assign\"><\/a>\n\n\n\n<h3 class=\"wp-block-heading\">1. Assign tasks based on expertise, not just on the employee<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">A good <strong><a href=\"https:\/\/twproject.com\/blog\/6-must-have-features-for-a-project-management-tool\/\" target=\"_blank\" rel=\"noreferrer noopener\">project management tool<\/a><\/strong> allows you to categorise team members not only by <strong>organisational role<\/strong>, but also by <strong>skills<\/strong> they possess.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Twproject <\/strong>allows you to associate each resource with <strong>tags <\/strong>that describe their specific skills: programming languages, certifications, the type of testing they can carry out, and the tools they know how to use. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">When the project manager needs to cover a technical phase, they can <strong>filter the available resources <\/strong>by that specific tag, rather than scrolling through a list of names and relying on their memory. <\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" src=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/2025\/01\/assegnare-risorse-al-progetto-con-tag-1.jpg\" alt=\"\"\/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Among those resources with the required expertise, the <strong>view on <a href=\"https:\/\/twproject.com\/blog\/projects-resource-workload-what-you-need-to-know\/\" target=\"_blank\" rel=\"noreferrer noopener\">workload<\/a><\/strong> immediately reveals who actually has spare capacity, so the final choice takes both factors into account: skills and availability.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In other words, <strong>Twproject <\/strong>ensures <strong><a href=\"https:\/\/twproject.com\/blog\/the-technical-feasibility-of-a-project-how-to-assess-it-with-the-allocation-of-resources\/\" target=\"_blank\" rel=\"noreferrer noopener\">the technical feasibility of a project precisely through the allocation of resources<\/a><\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" src=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/2025\/01\/carco-di-lavoro-percentuale.jpg\" alt=\"\"\/><\/figure>\n\n\n\n<a name=\"team\"><\/a>\n\n\n\n<h3 class=\"wp-block-heading\">2. Assign tasks to the team, not (just) to the individual<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">There is another useful option when a<strong> phase is technically complex <\/strong>and involves several people: assign it to an <strong>entire team or department<\/strong>, rather than to a single person. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In this way, the <strong>overall project manager<\/strong> immediately checks the group\u2019s combined availability, which is sufficient to assess the feasibility of the phase; they then leave the task allocation to the <strong>head of that team<\/strong>, who knows the internal skills better than anyone else. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Operational decision-making is delegated to those with the most accurate information, without the overall project manager losing <strong><a href=\"https:\/\/twproject.com\/blog\/methods-and-tools-to-improve-overview-in-engineering-teams\/\" target=\"_blank\" rel=\"noreferrer noopener\">overview<\/a><\/strong> of the project.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"840\" height=\"583\" src=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/2025\/01\/add-resource-840x583.jpg\" alt=\"\" class=\"wp-image-25626\" srcset=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/2025\/01\/add-resource-840x583.jpg 840w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/2025\/01\/add-resource-400x278.jpg 400w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/2025\/01\/add-resource-705x490.jpg 705w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/2025\/01\/add-resource.jpg 969w\" sizes=\"auto, (max-width: 709px) 85vw, (max-width: 909px) 67vw, (max-width: 1362px) 62vw, 840px\" \/><\/figure>\n\n\n\n<a name=\"PM\"><\/a>\n\n\n\n<h3 class=\"wp-block-heading\">3. A different PM for each technical phase<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">In <strong>multidisciplinary engineering projects<\/strong>, overall coordination and detailed technical expertise are often not held by the same person. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For this reason, in the <strong><a href=\"https:\/\/twproject.com\/blog\/manage-projects-wbs\/\" target=\"_blank\" rel=\"noreferrer noopener\">WBS <\/a><\/strong>of <strong>Twproject<\/strong>, which is highly flexible and customisable, the <strong>sub-phases <\/strong>of a project can have a <strong>project manager<\/strong> different from that of the main project.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In this way, the overall PM maintains the big picture, the overall deadlines and the <strong><a href=\"#\">review processes<\/a><\/strong>; at the same time, a <strong>highly specialised phase<\/strong>, such as electrical testing or structural validation, has a <strong>manager who is responsible for the technical aspects<\/strong>, without having to run every decision through central coordination.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The result is a chain of responsibility that truly reflects how an engineering department works, rather than a simplified diagram that bears no relation to reality.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" src=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/2021\/09\/wbs-in-action-Twproject.gif\" alt=\"Work Breakdown Structure in Twproject\"\/><\/figure>\n\n\n\n<a name=\"quando\"><\/a>\n\n\n\n<h3 class=\"wp-block-heading\">4. When the same skill is needed in more than one place<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Once you have found the resources with the right skills, you need to set the <strong>priorities<\/strong>. In fact, sometimes the staff have the necessary skills, but they are required by several projects at the same time. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In such cases, <strong>setting priorities directly within the assignments<\/strong> allows the resource to know what to focus on first, and enables the project manager to adjust the <strong>sequence of activities <\/strong>without having to call a meeting every time priorities change. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Incidentally, this same prioritisation mechanism is what simplifies the more operational side of things, namely the <strong><a href=\"#\">management of technical tickets<\/a><\/strong>: knowing who should deal with what first, rather than just who is generally responsible for it.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" src=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/2022\/03\/todo-priority.png\" alt=\"\"\/><\/figure>\n\n\n\n<a name=\"function\"><\/a>\n\n\n\n<h2 class=\"wp-block-heading\">A function linked to other project areas<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The <strong>accrual-based allocation<\/strong> does not stand alone. The workload assigned to a resource, whatever the criteria used to select it, is reflected in their <strong>weekly schedule<\/strong>, where it can be adjusted on a day-to-day basis (we discussed this in relation to the <a href=\"https:\/\/twproject.com\/blog\/new-twproject-release-my-weekly-workspace-plan-and-manage-your-working-week\/\"><strong>My Weekly Wo<\/strong><\/a><strong><a href=\"https:\/\/twproject.com\/blog\/new-twproject-release-my-weekly-workspace-plan-and-manage-your-working-week\/\" target=\"_blank\" rel=\"noreferrer noopener\">r<\/a><\/strong><a href=\"https:\/\/twproject.com\/blog\/new-twproject-release-my-weekly-workspace-plan-and-manage-your-working-week\/\"><strong>kspace<\/strong><\/a>).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">And the very same skills required today to assign a phase are those that, even before the project gets underway, must be assessed to determine its <strong>technical feasibility<\/strong>, an issue linked to <strong><a href=\"#\">risk analysis<\/a><\/strong>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The entire <strong><a href=\"https:\/\/twproject.com\/teams\/engineering-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">engineering department<\/a><\/strong>, after all, relies on this kind of <strong>continuity between processes<\/strong>, which <strong>Twproject <\/strong>unifies and simplifies.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To see a brief overview of how resource management works in <strong>Twproject<\/strong>, watch:<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"How to Create Resources ,Teams and Departments (Project Management Software Tutorial)\" width=\"840\" height=\"473\" src=\"https:\/\/www.youtube.com\/embed\/KRl5iqYuVM8?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">And more specifically, here\u2019s how to occupy your team most effectively:<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"How To: Use team filter\" width=\"840\" height=\"473\" src=\"https:\/\/www.youtube.com\/embed\/UsPCNHNsWqA?start=1&amp;feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<a name=\"view\"><\/a>\n\n\n\n<h2 class=\"wp-block-heading\">Would you like to see how it fits into your technical organisation chart?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">When you book a <strong><a href=\"https:\/\/twproject.com\/ask-for-product-demo\/\" target=\"_blank\" rel=\"noreferrer noopener\">free demo<\/a><\/strong>,<strong> <a href=\"https:\/\/twproject.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Twproject<\/a><\/strong> provides a <strong>dedicated tutor<\/strong>, an expert in technical and engineering departments, who works alongside your team to set up skills, shared workgroups and assignment priorities, showing you exactly how to configure roles and projects within your specific context.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\ud83d\udc49 <a href=\"https:\/\/twproject.com\/ask-for-product-demo\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Book here and get a free tutorial<\/strong><\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<p><a name=\"team\"><\/a><\/p>\n\n\n\n<div id=\"blog-promo-box\">\n<div class=\"flex_column_table dark pattern-2\">\n<div class=\"flex_column text_column\">\n<div>\n<h3>The right resources for every project<\/h3>\n<div class=\"avia-button-wrap avia-button-left\"><a class=\"avia-button avia-icon_select-no avia-color-custom avia-size-xlarge\" href=\"\u2018https:\/\/demo.twproject.com\/applications\/teamwork\/welcome\/createUserEnvironment.jsp\u2019\" target=\"blank\" rel=\"noopener\"><span class=\"avia_iconbox_title\">Do it with Twproject<br>\n<\/span><\/a><\/div>\n<\/div>\n<\/div>\n<div class=\"flex_column photo_column\" style=\")\"><\/div>\n<\/div>\n<\/div>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you work in an engineering team , this situation may sound familiar to you: a resource has some spare time this week \u2192 The project manager assigns them to the delayed phase \u2192 Two days later, they discover that that phase required a skill which that person does not have \u2192 the work has &hellip; <a href=\"https:\/\/twproject.com\/blog\/the-most-available-resource-is-not-always-the-right-one-allocating-skills-to-engineering-projects\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;The most available resource is not always the right one: allocating skills to engineering projects&#8221;<\/span><\/a><\/p>\n","protected":false},"author":6,"featured_media":41518,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_custom_body_class":"","_custom_post_class":"","footnotes":""},"categories":[363],"tags":[],"class_list":["post-41306","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-engineering"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>The most available resource is not always the right one: allocating skills to engineering projects - 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