{"id":15071,"date":"2021-08-20T07:00:01","date_gmt":"2021-08-20T07:00:01","guid":{"rendered":"https:\/\/twproject.com\/?p=15071"},"modified":"2021-08-15T18:52:01","modified_gmt":"2021-08-15T18:52:01","slug":"design-reviews-how-and-when-to-do-them","status":"publish","type":"post","link":"https:\/\/twproject.com\/blog\/design-reviews-how-and-when-to-do-them\/","title":{"rendered":"Design Reviews &#8211; how and when to do them"},"content":{"rendered":"<p>Setting a standard of <strong>project reviews <\/strong>and when to do them can improve efficiency and help keep a project running on <a href=\"https:\/\/twproject.com\/blog\/meeting-project-deadlines-5-life-saving-tips\/\" target=\"_blank\" rel=\"noopener\"><strong>time<\/strong><\/a> and within <a href=\"https:\/\/twproject.com\/blog\/how-to-make-a-project-budget\/\" target=\"_blank\" rel=\"noopener\"><strong>budget<\/strong><\/a>.<\/p>\n<div class=\"table-of-content\">\n<h5>CONTENT<\/h5>\n<ul>\n<li><a href=\"#types\">Types of Design Reviews<\/a><\/li>\n<li><a href=\"#description\">Description of the review process<\/a><\/li>\n<li><a href=\"#introduction\">Introduction of design review<\/a><\/li>\n<li><a href=\"#initiation\">Design review initiation stage<\/a><\/li>\n<li><a href=\"#research\">Research phase of project review<\/a><\/li>\n<li><a href=\"#report\">Final project review report stage<\/a><\/li>\n<\/ul>\n<\/div>\n<p>The most common reasons why <strong>design reviews <\/strong>are not performed, we find:<\/p>\n<ul>\n<li><strong>Fear of facing failure and its causes<\/strong>. If failure is regarded as something to be denied and hidden rather than an opportunity for growth, it is clear how <strong>revisions <\/strong>are avoided as much as possible.<\/li>\n<li><strong>Blame<\/strong>. If the culture relies on blame and punishment to motivate behavior, there will be resistance and defensiveness to reviews &#8211; especially negative ones. Blaming will promote fear.<\/li>\n<li><strong>Negative experience<\/strong>, such as when previous reviews were unhelpful or not followed up to implement changes based on <a href=\"https:\/\/twproject.com\/blog\/lessons-learned\/\" target=\"_blank\" rel=\"noopener\"><strong>lessons learned<\/strong><\/a>.<\/li>\n<li><strong>Lack of qualified facilitators<\/strong>. Qualified facilitators are needed to make reviews effective by addressing the tendency of <a href=\"https:\/\/twproject.com\/blog\/project-manager-role-need-know\/\" target=\"_blank\" rel=\"noopener\"><strong>project managers<\/strong><\/a> and implementers to be action-oriented rather than introspective and reflective. A facilitator will allow participants to confront negative situations without falling into a defensive attitude directly.<\/li>\n<li><strong>Lack of time<\/strong>. Stakeholders have already moved on to the next project or go back to their operational activities<strong>. The review <\/strong>is not considered a priority and valuable activity and is therefore left undone. If there is not a culture of continuous improvement, there is not enough motivation to <strong>sustain the effort of a review<\/strong>.<\/li>\n<li><strong>Lack of a documented project management process<\/strong>. The absence of guidelines and templates results in unnecessary effort and the absence of useful information gained during the project.<\/li>\n<\/ul>\n<p>However, it is now widely accepted that <strong>reviews are the key to improving future performance <\/strong>by learning from past performance.<\/p>\n<p>Here are practical tips for successful <strong>design reviews.<\/strong><br \/>\n<a name=\"types\"><\/a><\/p>\n<h2>Types of Design Reviews<\/h2>\n<p>Four types of reviews can be conducted during a project.<\/p>\n<p>First <strong>Project Review<\/strong><em>: <\/em>The first project review will determine if the project meets the requirements defined as necessary.<\/p>\n<p><strong>Completion <\/strong>Review<em>:<\/em> The completion review will determine if the project has met all requirements, approvals, and deliverables defined by the <a href=\"https:\/\/twproject.com\/blog\/scope-management-managing-project-scope\/\" target=\"_blank\" rel=\"noopener\"><strong>project scope <\/strong><\/a>and if the management process has met all required standards.<\/p>\n<p><strong>Special Reviews<\/strong><em>: <\/em>Special reviews will determine if the project meets all requirements, approvals, and deliverables defined by the project scope at the time the special review is conducted. It will also determine that all project management processes are in place and meet all required standards. Finally, the special review may focus on a subset of activities, conditions, or work products highlighted as &#8220;at risk.&#8221;<\/p>\n<p><strong>Stakeholder Requested Review<\/strong><em>: <\/em>A <a href=\"https:\/\/twproject.com\/blog\/project-stakeholders\/\" target=\"_blank\" rel=\"noopener\"><strong>project stakeholder <\/strong><\/a>may <a href=\"https:\/\/twproject.com\/blog\/management-change-requests\/\" target=\"_blank\" rel=\"noopener\"><strong>request an<\/strong><\/a> &#8220;ad hoc&#8221; or &#8220;special review.&#8221; Reasons for this type of review may include, for example: a change in management, a significant issue that may affect the project&#8217;s ability to deliver the requested solution, a project that has been classified as &#8220;non-compliant&#8221; and requires a specific finding. The format of this review is similar to the <strong>standard project review<\/strong>.<br \/>\n<a name=\"description\"><\/a><\/p>\n<h2>Description of the review process<\/h2>\n<p>As seen above, there are different types of reviews. It tends to be a similar process for all cases and may vary slightly.<br \/>\n<a name=\"introduction\"><\/a><\/p>\n<h3>Introduction of design review<\/h3>\n<p><strong>The review team <\/strong>initiates the review process by scheduling it with the project manager.<\/p>\n<p>It is essential to schedule the review to be conducted in a way that is not disruptive to the project itself.<\/p>\n<p>This is not always possible; however, interruption caused by a review should be considered.<br \/>\n<a name=\"initiation\"><\/a><\/p>\n<h3>Design review initiation stage<\/h3>\n<p>The project review team compiles an input packet containing materials to help the project manager understand the <strong>review process <\/strong>and what they need to make available for project review.<\/p>\n<p>Subsequent meetings will be scheduled with the project manager and designated <a href=\"https:\/\/twproject.com\/blog\/create-project-team-7-tips-identifying-approving-supplying-best\/\" target=\"_blank\" rel=\"noopener\"><strong>project team members.<\/strong><\/a><\/p>\n<p>The input package will typically contain process documentation, a checklist, and sample questions.<br \/>\n<a name=\"research\"><\/a><\/p>\n<h3>Research phase of project review<\/h3>\n<p>The research phase is divided into two activities: documentation review and interview.<\/p>\n<p>During the documentation review, documents are retrieved for analysis to ensure that the required project deliverables are in the designated location.<\/p>\n<p>During the second activity, the review team will conduct informal exploratory interviews with the project manager and project team, or some members, and any other stakeholders.<\/p>\n<p>The results and documentation will then be analyzed and compared to the approved project methodology.<\/p>\n<p>This phase can take one to two business days, depending on the project&#8217;s size, scope, and complexity.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-15072\" src=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/design-review.png\" alt=\"design review\" width=\"1200\" height=\"800\" srcset=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/design-review.png 1200w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/design-review-630x420.png 630w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/design-review-1130x753.png 1130w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/design-review-705x470.png 705w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/design-review-450x300.png 450w\" sizes=\"auto, (max-width: 709px) 85vw, (max-width: 909px) 67vw, (max-width: 1362px) 62vw, 840px\" \/><a name=\"report\"><\/a><\/p>\n<h3>Final project review report stage<\/h3>\n<p>A <strong>project review report <\/strong>will be provided to the <strong>project <\/strong>manager at the end.<\/p>\n<p>This document is to ensure that there are no communication issues about the results between the project manager and the review team.<\/p>\n<p>If there is a difference of opinion, the project manager and review team can arrange additional meetings.<\/p>\n<p>Upon completion, the review team will formalize the information gathered throughout the review process with any recommendations and changes that the project manager will be required to implement.<\/p>\n<p>Based on these results, the project will be classified as red, yellow, or green, and this project status will indicate whether the project meets the standards or not.<\/p>\n<p>If the project is determined to be red, i.e., &#8220;at risk,&#8221; a <strong>follow-up review <\/strong>will be scheduled.<\/p>\n<p>&nbsp;<\/p>\n<p>Learning to evaluate projects, current or past, is one of the best ways to find out what sectors need improvement and do a better job in the future.<\/p>\n<p>As organizations and their processes mature, effective performance reviews as part of continuous project performance improvement will become a standard.<\/p>\n<div class=\"tw_promobox box_type3 sBlue sImage\" style=\"background-image: url('https:\/\/static.twproject.com\/blog\/wp-content\/uploads\/get-it-now-r.jpg'); background-size: 140%; background-position: -90px -210px;\">\n<div class=\"av_promobox avia-button-yes avia-builder-el-1 el_after_av_promobox avia-builder-el-last\">\n<div class=\"avia-promocontent\">\n<h2>Work together with your team effectively.<\/h2>\n<\/div>\n<div class=\"avia-button-wrap avia-button-right \"><a class=\"avia-button avia-icon_select-no avia-color-custom avia-size-xlarge\" href=\"https:\/\/demo.twproject.com\/applications\/teamwork\/welcome\/createUserEnvironment.jsp\" target=\"blank\"><span class=\"avia_iconbox_title\">Try Twproject<\/span><\/a><\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Setting a standard of project reviews and when to do them can improve efficiency and help keep a project running on time and within budget. CONTENT Types of Design Reviews Description of the review process Introduction of design review Design review initiation stage Research phase of project review Final project review report stage The most &hellip; <a href=\"https:\/\/twproject.com\/blog\/design-reviews-how-and-when-to-do-them\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;Design Reviews &#8211; how and when to do them&#8221;<\/span><\/a><\/p>\n","protected":false},"author":3,"featured_media":15073,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_custom_body_class":"","_custom_post_class":"","footnotes":""},"categories":[58],"tags":[],"class_list":["post-15071","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Design Reviews - how and when to do them - Twproject.com<\/title>\n<meta name=\"description\" content=\"Setting a standard of project reviews and when to do them can improve efficiency and help keep a project running on time and within budget.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/twproject.com\/blog\/design-reviews-how-and-when-to-do-them\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Design Reviews - how and when to do them - Twproject.com\" \/>\n<meta property=\"og:description\" content=\"Setting a standard of project reviews and when to do them can improve efficiency and help keep a project running on time and within budget.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/twproject.com\/blog\/design-reviews-how-and-when-to-do-them\/\" \/>\n<meta property=\"og:site_name\" content=\"Twproject.com\" \/>\n<meta property=\"article:published_time\" content=\"2021-08-20T07:00:01+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/project-review.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1280\" \/>\n\t<meta property=\"og:image:height\" content=\"825\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Twproject Staff\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Twproject Staff\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/twproject.com\/blog\/design-reviews-how-and-when-to-do-them\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/twproject.com\/blog\/design-reviews-how-and-when-to-do-them\/\"},\"author\":{\"name\":\"Twproject Staff\",\"@id\":\"https:\/\/twproject.com\/blog\/#\/schema\/person\/a4b4732109ae58bf2062b8ada1d36608\"},\"headline\":\"Design Reviews &#8211; 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