{"id":10224,"date":"2018-09-14T08:00:50","date_gmt":"2018-09-14T08:00:50","guid":{"rendered":"https:\/\/twproject.com\/?p=10224"},"modified":"2018-11-05T14:59:41","modified_gmt":"2018-11-05T14:59:41","slug":"how-to-manage-remote-working-teams","status":"publish","type":"post","link":"https:\/\/twproject.com\/blog\/how-to-manage-remote-working-teams\/","title":{"rendered":"How to manage remote working teams"},"content":{"rendered":"<p>The idea of\u00a0 how to\u00a0<strong>manage remote working team<\/strong> until just 20 years ago was pure madness.<br \/>\nInternet has changed the history, and companies are adapting to it.<\/p>\n<p>In the<strong> ever-changing<\/strong> and rapidly developing modern world, it is almost impossible to imagine something stable and stationary.<\/p>\n<div class=\"table-of-content\">\n<h5>CONTENT INDEX<\/h5>\n<ul>\n<li><a href=\"#choose\">Choose the right members for the team<\/a><\/li>\n<li><a href=\"#communication\">Communication is the key<\/a><\/li>\n<li><a href=\"#track\">Keeping track and reporting of progresses<\/a><\/li>\n<li><a href=\"#feedback\">The importance of feedback<\/a><\/li>\n<li><a href=\"#real\">Real Meetings<\/a><\/li>\n<\/ul>\n<\/div>\n<p><strong>Communication<\/strong>, teamwork and society itself have changed radically.<\/p>\n<p>In fact, today more and more companies and freelancers offer their services on a global level, transforming the <strong>virtual workplace<\/strong> from a mere exception to normality.<\/p>\n<p>This trend offers <strong>countless opportunities for professionals and companies<\/strong> from all corners of the world.<\/p>\n<p>In Italy more and more companies are activating <strong>remote working processes<\/strong>, transferring part of the <strong>personnel work remotely<\/strong>.<\/p>\n<p><strong>Managing a team remotely<\/strong> in efficient way, is therefore the new challenge for project managers!<\/p>\n<p>Following there is a series of suggestions to help the project manager in organizing and managing a remote work team.<br \/>\n<a name=\"choose\"><\/a><\/p>\n<h2><strong>How to manage remote working team: Choose the right members for the team<\/strong><\/h2>\n<p>Everyone dreams working from home, but only a few can do it.<\/p>\n<p>Actually being able to work<strong> professionally<\/strong> and without being overwhelmed by everyday activities is not easy.<\/p>\n<p>In a <strong>traditional office<\/strong>, the environment is necessarily more social. It interacts with colleagues also because avoiding them is practically impossible.<\/p>\n<p>Some people need that extra level of social responsibility to work properly.<\/p>\n<p>But there are also other people who manage themselves pretty well.<\/p>\n<p>They <strong>organize their workload<\/strong> and keep aligned themselves with the working team.<\/p>\n<p>They can do it even remotely.<\/p>\n<p>Hence, It\u2019s essential to hire this second type of worker in a<strong> team that has to perform the job remotely<\/strong>.<\/p>\n<p>This person does not need to be with others to properly to his task.<\/p>\n<p><strong>Effective remote teams<\/strong> are composed of self-motivated individuals who can complete tasks on time without being managed closely.<\/p>\n<p>These workers must be engaged in communication.<\/p>\n<p>They have to know that<strong> clear, detailed and continuous communication<\/strong> is vital for a healthy team.<\/p>\n<p>They will work hard and make every effort to interact with the rest of the team every day.<\/p>\n<p>In general, however, it is much easier to appear as a professional worker on the Internet than in real life.<\/p>\n<p>Therefore, before hiring someone, you need to make sure of his expertise, experience and <strong>knowledge of the industry<\/strong>.<\/p>\n<p>But how do you know if a person is really the right one for the job?<\/p>\n<p>A possible and simple solution is to start with a test.<\/p>\n<p>It will only take a couple of weeks to find out if the worker is valid for the project or if it is better to find another employee.<br \/>\n<a name=\"communication\"><\/a><\/p>\n<h2><strong>\u00a0How to manage remote working team: Communication is the key<\/strong><\/h2>\n<p>Clear and regular communication is the <strong>key to the success <\/strong>of<strong> any team work<\/strong>.<\/p>\n<p>In the case of remote teams, continuous and fluid interaction is the lifeblood.<\/p>\n<p>Nowadays there are a lot of free or paid services and tools that facilitate the<strong> management of the virtual team<\/strong>.<\/p>\n<p>Depending on the <strong>purpose of the communication<\/strong> and its urgency, you can choose the most suitable tool for team members.<\/p>\n<p>In Twproject we have created a very popular tool for <strong>business discussions<\/strong>, both formal and informal: the chat.<\/p>\n<p>Its use among our customers was immediately appreciated and widespread.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-10228 aligncenter\" src=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/how-to-manage-remote-working-team-1.jpg\" alt=\"how to manage remote working team\" width=\"312\" height=\"192\" \/><\/p>\n<p><strong>The TWproject chat<\/strong> was designed and implemented to allow all communications to be centralized.<\/p>\n<p>A single place to communicate, talk about individual projects and having the history of what happened.<\/p>\n<p>And not only. In fact, it often happens that in the discussions emerged activities to be done, not planned or planned.<\/p>\n<p>Here is that thanks to the TWproject chat, it\u2019s possible to mark any message and turn it into a task \/ issue.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-10229 aligncenter\" src=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/how-to-manage-remote-working-team-2-1.jpg\" alt=\"how to manage remote working team\" width=\"370\" height=\"109\" \/><\/p>\n<p>Chatting with colleagues, even without always talking about work, certainly does not damage the process.<\/p>\n<p>On the contrary, it will help people to bind themselves more closely, just like a team. It will help them feeling important for the other team members.<\/p>\n<p>This is why in TWproject the <strong>chats can also be created between colleagues only<\/strong>.<\/p>\n<p>Because if it is true that everyone likes to talk about work, it is true that sometimes you can keep the relationship even by discussing a good movie.<\/p>\n<p>To improve the reading of the chats, the log of these chats is visible only by the participants.<\/p>\n<p>Twproject chat is included for free on every floor. (a further money saving, beyond that of time)<\/p>\n<p>So if usually, the <strong>best strategy<\/strong> is to have everything in one place, there are some cases where you need to use other <strong>communication tools<\/strong>.<\/p>\n<p>This happens when situations become complicated: there are problems that must be managed &#8220;face to face&#8221;.<\/p>\n<p>Skype, Google Hangouts, GoToMeeting or other video-conferencing software are essential for <strong>successful remote collaboration<\/strong>.<\/p>\n<p>Sometimes, you need to see a person&#8217;s emotions and talk to us directly to understand how things are going.<\/p>\n<p>It serves to know what is really happening on the other side.<\/p>\n<p>It is also advisable to <strong>plan regular, weekly or monthly meetings<\/strong>.<\/p>\n<p>The frequency will depend by the frequency of communication with the team.<\/p>\n<p>In this way, it is possible to understand the spirit with which the collaborators are working.<\/p>\n<p>It will help the Project Manager to be sure of the<strong> team&#8217;s alignment on the project objectives<\/strong>.<br \/>\n<a name=\"track\"><\/a><\/p>\n<h2><strong>How to manage remote working team: Keeping track and reporting of progresses<\/strong><\/h2>\n<p>The tools that are used for communication and control within the team are important. But they don\u2019t affect the<strong> success of the project<\/strong> you are working on.<\/p>\n<p>The success of the project in fact, always depends on the people hired and the way in which the <strong>overall work process<\/strong> is built.<\/p>\n<p>When dealing with a <strong>remote team<\/strong>, the answer to a project manager question may not be immediate.<\/p>\n<p>Sometimes the project manager could wait several hours before receiving an answer. This is due, for example, to a time zone difference.<\/p>\n<p>This is why it is necessary to implement an<strong> easy and transparent system for tracking and reporting progress<\/strong>.<\/p>\n<p>Every professional should have a clear vision and understanding of the step he is taking and of what will come next.<\/p>\n<p><strong>Remote team management tools such as TWprojec<\/strong>t help all team members to be on the same wave line.<\/p>\n<p>They can also obtain the assistance of the right person when necessary.<\/p>\n<p>These tools usually help people to:<\/p>\n<ul>\n<li>stay organized;<\/li>\n<li><strong>plan work effectively<\/strong>;<\/li>\n<li>be more productive.<\/li>\n<\/ul>\n<p>Clearly defined <strong>roles, objectives and expectations<\/strong> help each team member to perform tasks more productively and independently.<br \/>\n<a name=\"feedback\"><\/a><\/p>\n<h2><strong>\u00a0How to manage remote working team: The importance of feedback<\/strong><\/h2>\n<p>Every healthy relationship is based on trust and communication.<\/p>\n<p><strong>Remote team management<\/strong> is no exception to this rule.<\/p>\n<p>The project manager must be aware of the <strong>team&#8217;s expectations<\/strong>.<\/p>\n<p>Collaborators in the same way, should know exactly what the project manager expects from them.<\/p>\n<p>It is easy to lose motivation and &#8220;the track&#8221; when working away from the rest of the team and when communication is not excellent.<\/p>\n<p>This is why building an empathic listening is essential.<\/p>\n<p>A good <strong>remote team manager<\/strong> should not just worry about completing tasks.<\/p>\n<p>It should also show genuine interest in the<strong> general well-being of team members<\/strong>!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-10227 aligncenter\" src=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/how-to-manage-remote-working-team-2-630x420.jpg\" alt=\"how to manage remote working team\" width=\"729\" height=\"486\" srcset=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/how-to-manage-remote-working-team-2-630x420.jpg 630w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/how-to-manage-remote-working-team-2-1130x753.jpg 1130w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/how-to-manage-remote-working-team-2-1500x1000.jpg 1500w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/how-to-manage-remote-working-team-2-705x470.jpg 705w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/how-to-manage-remote-working-team-2-450x300.jpg 450w\" sizes=\"auto, (max-width: 709px) 85vw, (max-width: 909px) 67vw, (max-width: 984px) 61vw, (max-width: 1362px) 45vw, 600px\" \/><\/p>\n<p>Take an interest in their<strong> job satisfaction<\/strong> and be alert to any further expectations.<\/p>\n<p>The self-motivation of an employee is a must for remote working.<\/p>\n<p>It will not last forever without proper communication, <strong>feedback and interaction<\/strong>.<\/p>\n<p>Furthermore, even <strong>asking the team regularly for feedback<\/strong> is essential.<\/p>\n<p>If people have been hired prepared and available, why not ask them how satisfied they are with the way things are going?<\/p>\n<p>Why not ask what their ideas are on any <strong>business process improvements<\/strong>?<\/p>\n<p>A new perspective and an idea received from the remote team can greatly improve the development of the project.<br \/>\n<a name=\"real\"><\/a><\/p>\n<h2><strong>How to manage remote working team: Real Meetings<\/strong><\/h2>\n<p>The world of technology is great and can make almost anything possible.<\/p>\n<p>But we are humans, and for us &#8220;<strong>relationship<\/strong>&#8221; is a fundamental element.<\/p>\n<p>In the age of technology, the other aspect of the coin is being shown in all its fullness.<\/p>\n<p>It&#8217;s the biggest and least obvious digital disadvantage &#8230; we&#8217;re talking about loneliness.<\/p>\n<p><strong>The remote worker is alone<\/strong>.<\/p>\n<p>And if at first, when the team is formed, it can be an opportunity to start the activities with greater concentration, in the long run this aspect can become a boomerang.<\/p>\n<p>That&#8217;s why <strong>team building activities for remote teams<\/strong> are as important as those for people who work physically in one company.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-10226 aligncenter\" src=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/how-to-manage-remote-working-team-630x408.jpg\" alt=\"how to manage remote working team\" width=\"710\" height=\"460\" srcset=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/how-to-manage-remote-working-team-630x408.jpg 630w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/how-to-manage-remote-working-team-1130x731.jpg 1130w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/how-to-manage-remote-working-team-1500x971.jpg 1500w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/how-to-manage-remote-working-team-705x456.jpg 705w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/how-to-manage-remote-working-team-450x291.jpg 450w\" sizes=\"auto, (max-width: 709px) 85vw, (max-width: 909px) 67vw, (max-width: 984px) 61vw, (max-width: 1362px) 45vw, 600px\" \/><\/p>\n<p>If the company allows it, <strong>real meetings<\/strong>, even if only annuals meetings, they should be done!<\/p>\n<p>They are perfect for <strong>increasing cohesion and team closeness<\/strong>.<\/p>\n<p>The <strong>connectivity<\/strong> that can be obtained in real life is difficult if not impossible to reproduce digitally.<\/p>\n<p>Even for the <strong>project manager<\/strong> himself, these real meetings could be useful.<\/p>\n<p>Personally meeting colleagues from different cultures will help you understand them better.<\/p>\n<p>Also the <strong>overall management will be easier<\/strong>.<\/p>\n<p><strong>Managing remote teams<\/strong> is certainly a challenge.<\/p>\n<p>Remotely, organizing the work process, monitoring team members&#8217; activities, and keeping track of workflow is much more difficult than in an office.<\/p>\n<p>However, the simple tips of this article will help in this task.<\/p>\n<p>In this way, it will be possible to have a group of loyal, hardworking, productive and satisfied employees who will help to <strong>achieve company objectives quickly<\/strong>.<\/p>\n<p>Have you ever involved with <strong>managing a team at a distance<\/strong>?<\/p>\n<p>What kind of problems did you deal with? What did you like?<\/p>\n<p>Tell us about your experience.<\/p>\n<div class=\"tw_promobox box_type2 sBlue sFilter sImage\" style=\"background-image: url('https:\/\/static.twproject.com\/blog\/wp-content\/uploads\/get-it-now-r.jpg'); background-size: 140%; background-position: -90px -290px;\">\n<div class=\"av_promobox avia-button-yes avia-builder-el-1 el_after_av_promobox avia-builder-el-last\">\n<div class=\"avia-promocontent\">\n<h2>Start managing your remote working team.<\/h2>\n<\/div>\n<div class=\"avia-button-wrap avia-button-right \"><a class=\"avia-button avia-icon_select-no avia-color-custom avia-size-xlarge\" href=\"https:\/\/twproject.com\/on-your-server\/\"><span class=\"avia_iconbox_title\">try Twproject!<\/span><\/a><\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>The idea of\u00a0 how to\u00a0manage remote working team until just 20 years ago was pure madness. Internet has changed the history, and companies are adapting to it. In the ever-changing and rapidly developing modern world, it is almost impossible to imagine something stable and stationary. CONTENT INDEX Choose the right members for the team Communication &hellip; <a href=\"https:\/\/twproject.com\/blog\/how-to-manage-remote-working-teams\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;How to manage remote working teams&#8221;<\/span><\/a><\/p>\n","protected":false},"author":3,"featured_media":10225,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_custom_body_class":"","_custom_post_class":"","footnotes":""},"categories":[1,58,88],"tags":[],"class_list":["post-10224","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-news","category-project-management","category-resource-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to manage remote working team<\/title>\n<meta name=\"description\" content=\"How to manage remote working team ? this is a constant challenge for the project manager. 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